League By-Laws
| League By-Laws (version 7-3-08) |
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BY-LAWS THE BOARD OF OFFICERS
1. A duly elected Board of Officers shall oversee the operations of the League. A Board of Directors consisting of the Team Captains shall govern the Board of Officers. 2. The Board of Officers shall consist of a President, Vice-President, Secretary, Treasurer, Sergeant At Arms, Public Relations Chairperson, and are voting members. An Advisor is also part of the Board, and is non-voting. (1/04) 3. Two Officers shall sign all disbursements of funds. 4. If you are on the Board of Officers it is recommended that you are not a Team Captain. 5. As a Board Officer, if you are absent from more than three (3) meetings of the Board, you will resign your position of your own accord. (6/04) 6. When an Officer does not fulfill their term, if it is reasonable to do so, a Full League Emergency Meeting will be called to fill the vacated seat, otherwise, said position shall remain vacant until the next Captains’ Meeting which becomes a Full League Meeting. (6/04) 7. All elected officers of the board shall be bonded for $25,000. (8/00) 8. The Board of Officers will deliver the Captains’ and Sponsors’ Packets to all Sponsor Bars by Sunday prior to the first night of play. (6/04) 9. Board members will verify all line placements, proper lighting & the levelness of the dartboards prior to the start of the season. Notify a Board Officer if a problem arises during the season. 10. Any use of the G.L.A.D. dart league logo or representation of the of the G.L.A.D. dart league must be approved by the entire board. (8/05)
OFFICER’S DUTIES
PRESIDENT
1. Shall preside over all League related meetings. 2. Shall govern the Officers and verifying that they are fulfilling those positions. 3. Shall be responsible to verify receipt of all Score Sheets and money. 4. Shall contact Team Captains if paperwork and/or monies are not received or are incomplete. 5. Shall appoint any committees and to temporarily appoint a board member.
VICE--PRESIDENT
1. Shall fulfill the duties of the President in his/her absence. 2. Shall assist with the operations of the League and other Officers’ responsibilities as needed. 3. Shall maintain awards standings. (7/00)
SECRETARY 1. Shall be responsible for maintaining & distributing all forms, mailings necessary for the League. 2. Shall collect a fully signed Team Roster and Score Sheet on the first night of play.
TREASURER
1. Shall verify all money received, write out a receipt and validate all checks for deposit. 2. Deposits shall be made no later than the Sunday after receipt. 3. Shall provide a weekly financial statement to the Board of Directors and Sponsors to show all weekly income on a form that lists: a. The biweekly dues received and NOT received from each team. b. Any other income and its source. c. Any expenditure for item(s), to whom the payment was issued and check number. d. The current balance for the league’s account. (11/04) 4. Shall prepare & make available a monthly bank statement (that has been checked and verified by a second Board member) to each sponsor and member of the Board of Directors. (11/04) 5. Shall NOT be a designated signor on all League accounts.
SERGEANT AT ARMS
1. Shall preserve order at all meetings. 2. Shall be responsible for counting all votes and giving the tally to the Board. 3. Shall assist other Officers as needed. 4. Shall be a designated signor on all League accounts. PUBLIC RELATIONS CHAIRPERSON (1/04)
1. Shall be responsible for promoting the League by obtaining sponsorships from willing donors. 2. Shall report to the Board of Directors the status of such activity and provide the Board of Directors with statements of this activity at the Captains Meetings. 3. Shall NOT be a designated signor on all League accounts. 4. Shall prepare and make available a monthly bank statement (that has been checked and verified by a second Board member) to each sponsor and member of the Board of Directors.
THE BOARD OF DIRECTORS (TEAM CAPTAINS)
Pick a Team Captain who will fulfill the following duties below:
1. The Board of Directors shall consist of Team Captains. They will be responsible for forming a Team and obtaining a Sponsor. Keeping the Sponsor and Team Members aware of all League news and events. 2. Captains are the Team Reps. in all matters; i.e. Forfeits, disputes & board malfunction; and are voting members. The Captain or a Team Representative is to attend all Board of Directors’ (Captains’) Meetings. Please schedule someone to attend. 3. The Captain must know the By-Laws, complete Score Sheets & collect weekly Dues; forwarding all Score Sheets and monies to the League’s post office box post marked by Thursday night P.M. 4. The Team Captain must know the location of play and inform all Team Members of where to be each night of play, initial all special Awards, both at home and at away games. 5. The Home team Captain will hold cards for the Visiting Team and the Visiting Captain will hold cards for the Home Team while drawing for positions, and recording players’ names on the Score Sheet. (2/00) 6. A current address and phone number for Captains and Co-Captains must be given to the Board of Officers in writing within five (5) days of change. Change of address cards will be accepted. 7. Team Captains are responsible for distributing team award money received at the end of the season to their team players. After money is given to the Team Captain it is no longer the responsibility of the G.L.A.D. league. If award money is not distributed to their team players, said Captain will no longer be allowed to be a Team Captain in the G.L.A.D. League. (2/05)
VOTING AND ELECTIONS
1. Any By-Law change during the season shall require a majority vote of team representatives present at such Captains’ Meeting when the change is proposed. All other voting is determined by a simple majority of team representatives present. Voting during captains meeting shall be done by a roll call vote. There is one (1) vote per team. (7/00) 2. The Board reserves the right to make exceptions relevant to By-Laws by majority vote when deemed appropriate. Any exceptions will be presented at the next meeting. 3. Nominations for Board of Officers will be held at the Full League Meeting at the end of season for the next one-year term. The Winter/Spring Season election or re-election will be for Vice-President, Treasurer, and a Public Relations Chairperson. The Winter/Spring Season election or re-election will be for President, Secretary, and Sergeant at Arms. Voting shall be done after Nominations have been closed. They shall be elected by a one (1) vote per player. 4. A person can run for more that one office as sequential positions are filled. Nominees must be present to accept the nomination.
FINANCE Sponsorship Fees
1. Sponsor Fees in the amount of Fifty Dollars ($50.00) per Team are due on or before the Saturday Officers Meeting, unless a team is added to make an even amount of teams. 2. It is required of Sponsoring Bars a. The shooting line MUST be placed eight (8) feet from the dartboard, lighting must be a 40 watt bulb or higher and the dartboards must be level. b. Sufficient seating for each team around the board will be made available. 3. The Sponsor shall provide quarters needed for dartboard operation. All unused coins shall be returned to the bar. 4. If a Team loses their Sponsor, that Team may petition the Board of Officers to finish the Season with a new Sponsor. The Board of Officers will determine whether the new sponsor must pay sponsor fees based on the circumstances. No refunds will be given to the original Sponsor.
Team Dues
1. Each Team Captain will collect Ten Dollars ($10.00) from each member every two (2) weeks of play when they are home. a. If there are an odd number of weeks in the Season, each player of the Home Team pays $10.00 on the last night of play. The Visiting Team will pay $5.00 per player on the last night of play. (6/04) b. Teams may pay for the entire season in advance but if a Team member is dropped from the Team or the Team disbands, there will be no refunds. (1/99) 2. Checks or money orders made payable to GLAD are to be sent with Score Sheets. To prevent loss or theft NO CASH! PLEASE ADD TEAM NAME ON MEMO LINE. 3. No Team may play if it has delinquent dues of $50.00 for any two (2) weeks of play, Once notified by the Board of Officers, dues have to be paid prior to the next week of play or no play will be allowed. The Captain’s must get dues to the Board. Any dues outstanding at Season end will be withheld from the Team money awarded. 4. A $25.00 service fee will be due on all returned checks and no points won will be awarded to the home team until the check & fee have been paid in full to the Treasurer. a. The Captain will be notified of a returned check, and if a second check bounces, no further checks will be accepted from the Captain and money orders only will be required from said Captain. b. All Unpaid bounced checks will be reported to the County Attorney’s Office for collection.
Charities
1. Charities shall be nominated at the Start up Meeting of each Season. League members shall vote (based upon the nominations) for three (3) Charities that will receive money from 51% of the GROSS League funds for each Season. 2. Ballots shall be disbursed in the Start Up Season Packet; and will be due back to the Board with Score Sheets within two (2) weeks of the first night of play. 3. The designated Charities shall receive their monies at the Season’s Banquet. If a charity is not present at the banquet, they may collect the donation at the start-up meeting. Unclaimed donations shall be split between the other nominated charities for the next season. (8/05) 4. A Charity’s check not deposited after thirty (30) days shall be voided and those monies placed back into a restricted fund for use towards the next Season’s Charities. (3/01) 5. Any Charity that received monies from the Season just completed shall not be eligible for the coming Season in allowance to distribute League monies affectively throughout the entire community, which this League supports. a. The League shall reserve the right to designate, by ballot, the specifics of how the Charity monies will be used by each recipient, providing such recipient has more than one (1) Charity under their blanket organization. (7/00) b. All Charities chosen shall place on file with the G.L.A.D. League Treasurer a copy of there 501-C3 to be eligible.
Banquet
1. Up to One Thousand Dollars ($1,300.00) shall go toward the cost of the League Banquet. The bar hosting the Banquet must provide the League with itemized receipts prior to receiving payment from the League. (6/08) 2. Any establishment wishing to host the Banquet should provide the Board of Officers with a statement of facilities, food arrangements and drink specials they will be offering. The Board of Officer will determine the eligibility of the bid. The Board of Officers should receive this at a date to be determined.
Awards
Up to One Thousand Two-Hundred Dollars ($1,200.00) shall go toward the Trophy Awards for Teams and Individuals. (6/04)
Individual Awards (6/04)
Awards shall be given in the following amounts for individual accomplishments throughout the Regular Season:
1. ($15.00) Fifteen Dollars for 1 category completed. 2. ($25.00) Twenty-Five Dollars for 2 categories completed 3. ($30.00) Thirty Dollars for 3 categories completed 4. ($50.00) Fifty Dollars for 4 categories completed
Team Point Money
1. The remaining funds will be divided into total points won and will be distributed proportionately among the Teams. (1/03) 2. All Team point money will stop at the end of regular season of play. Points earned during end of season tournaments will not count towards Team Point Money. (6/04) 3. The League will prosecute any person found stealing money or property from the League.
SCHEDULE
1. Season startup for summer season begins team play on the 2nd Tuesday in July and the winter season begins team play on the 3rd Tuesday in January. 2. The number of weeks of play for the League will not exceed 18 weeks. (4/06) 3. Teams from individual bars will be split evenly between home and away. The numbers of divisions within the League shall be dependent upon the total number of teams. The division breakdown shall be left to the Board of Officers as they prepare and set up the start of each season. (6/04) 4. There will be two (2) Full League Meetings, one at start-up and one at the end of the Regular Season. Captains meetings the 6th & 12th Wednesday of the season. (7/07) All meetings will be held in alphabetical order of Sponsors. The only change will be if capacity is limited for a Full League Meeting or if the Sponsor does not want to host a meeting. (2/99). 5. If needed, Special Emergency Meetings will be announced in the weekly G.L.A.D. Notes.
TIME OF PLAY
1. To allow both VISITING and HOME Teams practice time on the dartboard to be used on the night of play, the following are designated practice times: a. Home Team 7:15 pm to 7:35 pm b. Visiting Team 7:35 pm to 7:55 pm 2. Play starts at 8:00pm with a forfeit declared at 8:15pm. Only bar times apply. (1/99) 3. PLEASE NOTE that a number of our Sponsor Bars set their clocks fifteen (15) minutes ahead of real time. DO NOT RELY ON YOUR WATCH….ARRIVE EARLY. 4. In the event of a forfeit: a. A Board Officer is to be called immediately so he/she may verify the forfeit and offer an opportunity to schedule a time to play for awards for the team. If this is not followed, no special play for awards will be allowed. b. The non-forfeiting Team shall receive all points and send their dues and the Score Sheet to the League. c. The forfeiting Team will be required to pay their dues before their next night of play. 5. In the event that both Captains agree to re-schedule a match, a Board Officer must first be contacted and said match must be scheduled and played within two (2) weeks of the date of the original match, with a forfeit pending. a. If it was the Visiting Team that canceled, the re-scheduled match will still be played at the Home Team’s bar. b. If it was the home Team that canceled, the re-scheduled match will be played at a neutral location agreed upon by both Captains and a Board Officer. c. If either team forfeits the re-scheduled match, then all points will be given to the non-forfeiting team. (6/04) 6. Late Players - If a Captain is aware a player is going to be late, they may randomly pull that player a number and upon arrival that player joins regular rotation.
ROSTERS AND TEAM PLAY
1. All Team Members must sign a Roster for no more than seven (7) ROSTERED players consisting of 5 permanent and 2 subs to be received no later than the first week of play. All GLAD League players agree to abide by the letter and the spirit of the GLAD Mission and By-Laws. No points will be awarded to the Home Team until the League Roster is received. 2. A Team must have at least four (4) players for a match to begin. Three (3) players must be on the roster or a forfeit is declared. (Amended and ratified 1/03) 3. A Team may drop no more than two (2) players per night. a. A Roster change must be completed on that night’s Score Sheet. b. Any drop or add must be marked “Permanent” or “One (1) Night Only”. 4. A current roster player may not switch Teams without petitioning the Board of Officers. a. The Captains of those Teams from which the player is leaving and to which the player is going must be in agreement with the switch. b. Only one (1) switch per player, per season, is allowed. c. A one night only player is not considered a roster player. 5. All roster players must play a minimum of four (4) weeks to qualify for Individual Awards. 6. All games played (including 301, 501, and Cricket) using a non-roster player will have all Team points forfeited by the Team and said individuals 301. a. Said points will be given to Charity. b. Individual Awards will not be presented to any player who is not a roster player and throws an Award. 7. If a player must leave prior to completion of a night’s play due to a sudden illness or emergency, both Captains must agree to have another player may step in and finish playing. a. If the Captains do not agree, then it is a “BYE” for the remainder of the evenings play. An explanation of said dispute is to be put on the Score Sheet that night by both Captains and a Board Officer called immediately to make a determination. b. A vote at the next Captains’ Meeting will determine if the score stands or a replay is needed. 8. If the League has an odd number of Teams, a Blind Team will be created in order to complete a Season schedule. a. So that no Team has an unfair advantage, the average of those scores for all weeks of the Season for any Team playing a Blind Team shall be divided by the applicable number of weeks less the one blind week. This average shall be applied to the week that said Teams played the Blind Team. 9. If a Team forfeits two (2) weeks in a row, the Team may petition the League to stay. 10. Bye Rule a. If a Team leaves the League for any reason and a replacement Team cannot be found by the next scheduled night of play, the Bye Rule will take effect. b. The Bye Rule will take the place of the Team that dropped.
c. Any team that has yet to play the disbanded team shall have their score for that week determined by their average for the season. This is done by using the existing teams total wins for the season less 15 and divided by the number of weeks played. (8/05) 11. If a dispute occurs or a deviance from the By-Laws such as a foot foul and both Captains cannot agree, a Board Member must be called to settle the dispute and it must be noted on the Score Sheet as to what Board Member was called and said or such dispute will be voided. 12. All SNR, NRP points and disbanded team points won will be given to charity. (6/05) 13. If a team is added after the first week, that team will forfeit all earlier matches and lose all points for those weeks. (2/05) 14. A DART IS A DART. No re-throwing or tap-in darts will be allowed. 15. If a dartboard malfunctions, the game may be re-started at the discretion of the Captains. 16. Games are scored as follows: a. 301 five (5) individual games one (1) point per game b. 501 two (2) team games two (2) points per game c. Cricket two (2) team games three (3) points per game. 17. All Official 301, 501, and Cricket rules apply. 18. No dart weight limit applies. 19. If more than one (1) Home Team is playing at home, the Captains determine which dartboard each Team will play on. 20. Before each series (501 and Cricket) the Home Team Captain shall flip a coin with the Visiting Team Captain to determine order of play. The Home Captain shall flip a coin for all 301 games. 21. Both Teams of players shall draw numbers to determine player order with the Home Captain holding cards for the Visiting Team and the Visiting Captain holding cards for the Home Team. 22. The Double Bulls Eye must be activated for Cricket. 23. The G.L.A.D league expects all its players to conduct themselves in the spirit of sportsmanship. If any incident occurs, before, during or after any G.L.A.D. league event which involves the use of profanity, threats of physical intimidation, or falsification of a score sheet or award of any kind directed toward the League or another player notify a board member. The G.L.A.D. Board will issue a poor conduct written warning to the offending player. If any subsequent similar infraction occurs with this player he/she will immediately be suspended for the rest of that season. 24. If a Team has only four (4) players present, a vacancy shall be created and will be the number not drawn. If the vacancies are the same number on the roster, a re-draw for the Home Team must occur; the vacancies cannot be the same number. 25. Anyone caught paying players to stack a team may be removed from the league by a majority vote of the Captains in attendance. 26. Kibitzing or harassing of a player by another player will not be tolerated. a. One (1) warning to the opposing Captain will be given and then a forfeit of all points shall be declared upon a second warning. Call a Board Member immediately. b. If there is kibitzing or harassing of a player by a spectator, speak to the bartender. If the problem is not resolved call a Board Member.
27. Player Change Button must be pushed on some dart machines before removing the darts. a. It is each player’s responsibility to be alert at all times to the status of the dart machine. b. If a problem occurs, the resolution will be at the Captains’ discretion. c. If a dart is thrown at the dartboard, and the machine resets, the dart may not be re-thrown or manually scored. (8/00) 28. If a Cricket game runs out of rounds: a. The Team with the most closures will be considered the winner of that game. b. If closures are tied, most points win. c. If closures and points are tied, the game shall be re-played. d. If a dispute occurs, a Board Officer shall be called. 29. Score Sheets and Dues must be postmarked no later than the Thursday after play or delivered to the League Office no later than 10:00am the Saturday after play. a. If this is not done the Team responsible for sending the Score Sheet will forfeit all points and receive an SNR. These points will be entered into a separate column on the weekly standing sheet. At the end of the Season this money will be divided equally between the three Charities. (6/04) b. The league has adopted a no excuses policy - the only exception to this is a Special SNR, Score Sheets not received at all - lost in the mail, which can be voted to reverse the SNR at the next Captain’s Meeting.
SPECIAL AWARDS
1. Awards shall be given in each of the following categories for individual accomplishments throughout the Regular Season: (6/04) a. Hat Trick Three darts in a bull’s eye b. Three in a Bed Three darts in a single triple c. White Horse One dart in three separate triples (During Cricket games only) d. Six Dart Out Out in six darts or less (301 only-No Hat Trick is given) e. MOST FUN TEAM (Plaque or Trophy) f. MOST FUN FEMALE PLAYER (Plaque or Trophy) g. MOST FUN MALE PLAYER (Plaque or Trophy) h. MOST FUN BAR (Plaque or Trophy) i. MOST HAT TRICKS (Plaque or Trophy) j. Jack Ass Award (black marble Trophy with a jack ass on it) 2. Both Team Captains must verify all Awards by initialing Score Sheets next to that player’s name receiving such Award and listing the type of Award being received. 3. Plaques will be given to the player with most recorded occurrences in each category unless there are three or more in a category. 4. Awards will be given out at the Season’s Banquet. a. You must be present or send a signed written note to the Board with the name of the individual who is picking up the Award. b. All monetary Awards for Teams and Individuals not claimed from the Board of Officers within 7 days after the Banquet will be forfeited and re-deposited into the League account for the following Season in order for the League to close its books for the Season. This money will be added to the 51% Charity Money for the following Season. (6/04) 5. All Teams shall receive Team Award money in equal percentage of points won. 6. If two darts have been thrown and an Award can be won on the third dart, it is to be thrown even if the second dart thrown “ended” that game. (2/99) 7. First Place Teams in each Division after Regular Season play will receive one of the traveling trophies to display at their Sponsor Bar and each member of the Team will receive an Individual Trophy. (6/04) The Second Place & Third Place Team members in each Division after Regular Season play will receive Individual Awards. (6/04) 8. First Place Tournament Teams in each Division will receive a traveling trophy to display at their Sponsor Bar. (6/04)
TOURNAMENT
1. At the end of the Season, Division Tournaments will be held for each of the Divisions in the League. Each Division Tournament will consist of Teams based upon the final standings. (Amended and Ratified 6/04) Once the rosters are frozen the team scores will not be displayed on the Team Standings sheets. (5/08) 2. Any bar wishing to host one of the Tournaments must provide the following a. Three (3) dartboards on the night of the Tournament and supply needed monies for dart board operation. b. Have enough room for all players to sit close to the dartboards. 3. All tournaments will follow the same format. 7 points are needed to win. It is possible to win after first 3 games. This is your basic “Best 3 out of 5 Wins” Match. (6/04) 4. This is a Double Elimination Tournament. 5. All Team games will be played. a. Games 1 & 3: Team 501 (2 points). b. Games 2 & 4: Team Cricket (3 points). 6. Game #5 (if needed): Team 501 (3 points). (6/04) 7. All other League rules apply. 8. All roster players are required to re-draw at the beginning of each match. 9. Only roster players will be allowed to play. 10. Prior to the Tournament, a Tournament Committee shall be appointed. They shall be responsible for site inspections of all bars that qualify to hold Tournaments. 11. Captains will run their own matches. 12. Teams are to be at their tournament bar by 6:30 pm. The Tournament starts promptly at 7:00 pm. 13. Assignment of Divisions to Bars; The bar owner (or a representative) must be present at the end of Season Full League Meeting in order to determine which Division will play at that bar. 14. The Board shall determine the total number of teams in each division for the end of season tournaments. This breakdown may be different than the division breakdown for the regular season. |